Webinar Coordinator & Sales Associate Full Time Hybrid

Company description

Baxter Media is an innovative media company that specializes in the travel and tourism industries and whose print and digital publications—travelpress.com, travelcourier.ca, and offshoretravelmagazine.com—provide its readers and customers with information that is critical to their success. During the 75 years in business, Baxter Media has always been the leader in innovative concepts, reader engagement, and excellent journalism. The Baxter Media webinar division is looking to welcome a new member who thrives on exciting new challenges and wants to be part of a driven, goal-oriented, and well respected team. Only candidates with directly related experience will be considered.

Job description

Webinar Coordinator & Sales Associate

Baxter Media seeks a Webinar Coordinator & Sales Associate to join our team. The Webinar Coordinator & Sales Associate will play a pivotal role in assisting Baxter Media’s sales team, providing broad administrative support, executing in-house and client driven webinars, managing classified sales and a handful of special projects balanced with some core administrative functions.

Core Responsibilities:

Webinar Coordination

• Scheduling, planning, training, managing, hosting, and executing all webinars.

• Coordinating with the event organizer (if applicable) on expectations and duties leading-up to, during, and following event initiatives.

• Engaging with attendees, clients, and featured speakers politely and efficiently.

• Setting up webinar registration pages and developing webinar descriptions as required. Managing the webinar platform, collateral, and presentation elements (including audio & video content). 
• Ability to use Canva or equivalent to design webinar promotional materials. 

• Providing live support, from prepping contributors to recording, moderating as required and managing the live webinar through to Q&A and wrapping up.

• Acting as a ‘concierge’ for attendees during virtual events, providing technical and connectivity assistance, conveying expectations via verbal and text chat, keeping the event on track, and publishing announcements.

• Managing and executing editing of supplied or recorded video content for reuse.

• Finding innovative ways to redistribute and reuse the content created within the webinar program.

• Staying on top of video and webinar trends, formats, shows, platforms and technology.

• Communicating with and surveying attendees, clients, and panelists after each webinar.

• Analyzing metrics and evaluating effectiveness of each webinar.

• Creating presentation materials for in-house webinars, intro/outro slides, showcase information and call-to-action details in unique ways throughout the presentation.

Sales Coordination

• Marketing, selling and coordinating classified sales company-wide.

• Communicating with professors, students, and sponsors, and managing all student webinar presentations for the Baxter Student Ambassador Program.

• Maintaining an industry specific events calendar. 
• Assisting to maintain an industry specific job board. 

• Supporting the sales team by assisting with the preparation of supporting documents and presentations. 

• Process sales orders with accuracy and efficiency.

• Promptly respond to all communications (internal and external). 

Qualifications / Required Skills

• Demonstrated experience hosting and moderating webinars in a live setting
• Strong computer and webinar application platform skills
• Sales and marketing experience

• Demonstrated administrative and communication skills

• Self-starter, accountable for setting and meeting goals

• Analytical and problem-solving skills

• Proficient in scheduling and posting on social media

• Service-oriented, friendly, entrepreneurial, and committed to personal and organizational excellence

• Able to analyze stats from website banners

• Actively posting on social media and online publishing channels as required

If you meet some or most of these requirements, send your resume to [email protected]

Tagged as: travel, Webinar